Win more group bookings with automated, pre-filled proposals

Group bookings can be a powerful revenue driver, bringing in longer stays and more consistent occupancy. But capturing this business isn’t always easy. Hotels need a steady flow of qualified group leads and a way to respond to them quickly and accurately. Engine solves both sides of the challenge: connecting you to more group opportunities and making it easier to respond and win.

In fact, hotels on Engine have received more than 36,700 group RFPs and booked over 1.3 million group room nights, with an average stay length of 17 days. But getting the RFP is only half the battle. Responding to and submitting proposals can be time-consuming and prone to errors or last-minute edits that slow things down even more. And the longer it takes to submit, the less likely you are to win.

Introducing automated, pre-filled proposals

Our new automated proposals makes it faster and easier to respond to group RFPs - helping you submit accurate, competitive proposals in less time.

If you’ve previously submitted a proposal, each new one will be automatically pre-filled with your past responses and the traveler’s request. You’ll also see recommended rates that keep your offer competitive, so you can submit with confidence.

With a simple, one-page workflow, you can review all the details at once, make any adjustments, and submit in just minutes.

Your proposal also now shows the strength of your submission and provides recommendations to make it more competitive - based on Engine’s data of what has helped proposals win in the past. These data-driven insights are designed to help your proposal stand out from the competition and win more group bookings.

The importance of accurate and timely proposals

When it comes to group RFPs, timing is everything. Travelers often send requests to multiple hotels, and the faster you respond, the sooner your offer is in front of them for consideration. But speed alone isn’t enough - your proposal also needs to be accurate, competitive, and aligned with what the traveler is looking for. Quick responses signal that your property is able to prioritize their group, while accurate, competitive offers help build trust.

Our new automated, one-page proposals give you an advantage on both fronts. By reducing the time it takes to prepare a proposal and using data-driven insights to strengthen your offer, you can respond faster and submit bids that are more likely to win the booking.

Create your next winning proposal in minutes

Automated, pre-filled proposals are available now in Partner Hub. To use them, log in, open a group RFP, and you’ll see your proposal pre-filled with past responses and the traveler’s request. From there, review the details, make any updates, and submit - all in just a few clicks.

Not on Partner Hub yet? Sign up today to start receiving qualified group RFPs and see how easy it can be to create winning proposals.

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